Electronic Document Management: Theory and Didactics
Keywords:
electronic document, natural electronic document, electronic document management, digital diplomatics, archival science, enterprise content managementAbstract
This article explores the development of the subdiscipline: electronic diplomatics, as an auxiliary discipline to archival science. The author examines the topic in the literature and discusses the subject, scope, and key objectives of this diplomatics. New approaches in archival science are evolving from practice to theory, but the introduction of electronic diplomatics into university programs is essential. The article presents the "Electronic Document Management" – educational program at Cardinal Stefan Wyszyński University in Warsaw as an example. This program is based on lectures on modern history and administration, while specialized courses focus on electronic documents, office work, databases, and electronic document management systems. Key subjects cover the legal foundations and application examples of electronic document management programs. A special role is envisaged for the "Enterprise Content Management" class. One-third of the student workload consists of practical training - internships in offices. The author argues that, thanks to the implementation of the educational program, a reverse process will be formed: from theory and didactics to practice, precisely through the professional and scientific development of graduates.
Downloads
References
Carucci 1987 – Carucci P. Il documento contemporaneo: diplomatica e criteri di edizione. Rome 1987.
Carucci 2006 – Carucci P. l’Archivistica tra diplomatica e informatica. Citta del Vaticano 2006.
Deshmukh 2014 – Deshmukh P. S., Pande P. A Study of Electronic Document Security. International Journal of Computer Science and Mobile Computing. Vol. 3, issue 1, January. 2014. Pр. 111-117.
Dictionary – Dictionary archives terminology. Society of American Archivist. https://dictionary.archivists.org/entry/diplomatics.html (дата обращения: 18.04.2026).
Duranti 2008 – Duranti L. International Research on Permanent Authentic Records in Electronic Systems. http://www.interpares.org.index.html (дата обращения: 10.04.2026).
Duranti 2004 – Duranti L. Diplomatics of electronic records. https://www.interpares.org/display_file/ip1_dissemination_ls_duranti_nas_2004a.pdf (дата обращения: 10.04.2026).
Duranti 1991 – Duranti L. Diplomatics: New Uses for an Old Science (Part VI). Archivaria. Vol. 33, (Winter 1991–1992). Pр. 7-27. file:///C:/Users/Bruno%20G%C3%B3rak/Downloads/asmecher,+28-007-027.pdf (дата обращения: 13.09.2022).
Duranti 1998 – Duranti L. Diplomatics: New Uses for an Old Science. Lanham and London, 1998.
Duranti 2013 – Duranti L. From classical diplomatics to digital diplomatics. Oslo, 2013.
Duranti 2003 Duranti L. Pour une diplomatique des documents électroniques. Bibliothèque de l’école des chartes. T. 161, 2003, z. 2. P. 603-623, https://doi.org/10.3406/bec.2003.463631, www.persee.fr/doc/bec_0373-6237_2003_num_161_2_463631 (дата обращения: 11.11.2025).
Duranti 2001 – Duranti L. Thibodeau K. The InterPARES international research project. Information Management Journal. Lenexa. Vol. 35, nr 1, (January 2001). P. 44.
Eastwood 1993 – Eastwood T. Nailing a Little Jelly to the Wall of Archival Studies. Archivaria 35 (Spring 1993). P. 232–252. https://perma.cc/M78Y-E8WQ (дата обращения: 18.04.2026).
Górak 2019 – Górak A. Model wcielony – biurokracja elektroniczna. Dzieje biurokracji. T. X (2019). Pр. 119-130.
Górak 2021 – Górak A. O potrzebie dyplomatyki elektronicznej dla archiwistyki. Wschodni Rocznik Humanistyczny. T. XVIII (2021), № 1. P. 45-74 (About the need electronic diplomatics for archivistics), doi: 10.36121/agorak.18.2021.1.045
Laszuk 2019 – Laszuk A. Informatyczna dyplomatyka - wokół dokumentu elektronicznego. Toruńskie konfrontacje archiwalne. T. IV, red. W. Chorążyczewski, A. Rosa. Toruń 2019. Pр. 153-158, 165- 168.
Mabillon 1681 – Mabillon J. De Re Diplomatica libri VI. Paris 1681.
MacNeil 2004 – MacNeil H. Contemporary Archival Diplomatics as a Method of Inquiry: Lessons Learned from Two Research Projects. Archival Science (2004) 4. P. 205.
Meisner 1952 – Meisner H. O. Urkunden- und Aktenlehre, Leipzig 1952. Pр. 52-96.
Muller et al. 1969 – Muller S., Feith J. A., Fruin R. Manual for the Arrangement and Description of Archives. New York, 1969.
Park 2001 – Park Eun G. Understanding ‘Authenticity’ in Records and Information Management: Analyzing Practitioner Constructs. American Archivist 64, no. 2 (Fall/Winter 2001). Pр. 270–291. https://doi.org/10.17723/aarc.64.2.yrw0584547775404 (дата обращения: 18.04.2026).
Pudłowski 2015 - Pudłowski L. Luciana Duranti – archiwista w czasach globalizacji. Archeion. T. CXVI (2015). Pр. 39-83.
Rogers 2015 – Rogers C. Diplomatics of born digital documents – considering the documentary form in a digital environment. Records Management Journal. Vol. 25, 1, 2015. P. 6-20.
Skemer 1989 – Skemer D.C. Diplomatics and Archives. The American archivist 52 (3). 1989. Pр. 376-382.
Stanić 2016 – Stanić H. Long-term preservation of digital signatures. Tehnićni in vsebinski problemi klasićnega in elektronskega arhiviranja, Radenci 2016. Pр. 481-491.
Stępień 2021 – Stępień R. Informatyka archiwalna – subdyscyplina naukowa in statu nascendi. Wschodni Rocznik Humanistyczny. T. XVIII (2021), № 1. P. 91-114 (Archival Informatics – Scientific Subdiscipline in statu nascendi), doi: 10.36121/rstepien.18.2021.1.091
Tognoli 2018 – Tognoli N., Diplomática: dos diplomas aos documentos digitais. Revista do Arquivo. São Paulo, Ano II, Nº 6, (abril de 2018). Pр. 34-46.
Tognoli et al. 2013 – Tognoli N., Guimarães J., Tennis J. Diplomatics as a methodological perspective for archival knowledge organization. NASKO, 4(1). (2013). http://journals.lib.washington. edu/index.php/ nasko/article/view/14661 (дата обращения: 15.10.2025).
Регламент (ЕС) 2014 – Регламент (ЕС) № 910/2014 Европейского парламента и Совета от 23 июля 2014 г. об электронной идентификации и доверительных услугах для электронных транзакций на внутреннем рынке и отменяющий Директиву 1999/93/EC (CELEX: 32014R0910), eIDAS, ст. 3(10), ст. 26.
Carucci 1987 – Carucci P. Il documento contemporaneo: diplomatica e criteri di edizione. Rome 1987 (in Italian)
Carucci 2006 – Carucci P. l’Archivistica tra diplomatica e informatica. Citta del Vaticano 2006. (in Italian)
Deshmukh 2014 – Deshmukh P. S., Pande P. A Study of Electronic Document Security. International Journal of Computer Science and Mobile Computing. Vol. 3, issue 1, January – 2014. Pр. 111-117 (in English)
Dictionary – Dictionary archives terminology. Society of American Archivist. https://dictionary.archivists.org/entry/diplomatics.html (accessed 18.04.2026) (in English)
Duranti 2008 – Duranti L. International Research on Permanent Authentic Records in Electronic Systems. http://www.interpares.org.index.html (accessed 10.04.2026) (in English)
Duranti 2004 – Duranti L. Diplomatics of electronic records. https://www.interpares.org/display_file/ip1_dissemination_ls_duranti_nas_2004a.pdf (accessed 10.04.2026) (in English)
Duranti 1991 – Duranti L. Diplomatics: New Uses for an Old Science (Part VI). Archivaria. Vol. 33, (Winter 1991–1992). Pр. 7-27. file:///C:/Users/Bruno%20G%C3%B3rak/Downloads/asmecher,+28-007-027.pdf (accessed 13.09.2022) (in English)
Duranti 1998 – Duranti L. Diplomatics: New Uses for an Old Science. Lanham and London, 1998 (in English)
Duranti 2013 – Duranti L. From classical diplomatics to digital diplomatics. Oslo, 2013 (in English)
Duranti 2003, Duranti L. Pour une diplomatique des documents électroniques. Bibliothèque de l’école des chartes. T. 161, 2003, z. 2. P. 603-623, https://doi.org/10.3406/bec.2003.463631, www.persee.fr/doc/bec_0373-6237_2003_num_161_2_463631 (accessed 11.11.2025) (in French)
Duranti 2001 – Duranti L. Thibodeau K. The InterPARES international research project. Information Management Journal. Lenexa. Vol. 35, nr 1, (January 2001). P. 44 (in English)
Eastwood 1993 – Eastwood T. Nailing a Little Jelly to the Wall of Archival Studies. Archivaria 35 (Spring 1993). P. 232–252. https://perma.cc/M78Y-E8WQ (accessed 18.04.2026) [in English]
Górak 2019 – Górak A. Model wcielony – biurokracja elektroniczna. Dzieje biurokracji. T. X (2019). Pр. 119-130 (in Polish)
Górak 2021 – Górak A. O potrzebie dyplomatyki elektronicznej dla archiwistyki. Wschodni Rocznik Humanistyczny. T. XVIII (2021), № 1. Pр. 45-74 (About the need electronic diplomatics for archivistics), doi: 10.36121/agorak.18.2021.1.045 (in Polish)
Laszuk 2019 – Laszuk A. Informatyczna dyplomatyka - wokół dokumentu elektronicznego. Toruńskie konfrontacje archiwalne. T. IV, red. W. Chorążyczewski, A. Rosa. Toruń 2019. Pр. 153-158, 165-168 (in Polish)
Mabillon 1681 – Mabillon J. De Re Diplomatica libri VI. Paris 1681 (in Latin)
MacNeil 2004 – MacNeil H. Contemporary Archival Diplomatics as a Method of Inquiry: Lessons Learned from Two Research Projects. Archival Science (2004) 4. P. 205 (in English)
Meisner 1952 – Meisner H. O. Urkunden- und Aktenlehre, Leipzig 1952. Pр. 52-96 (in German)
Muller et al. 1969 – Muller S., Feith J. A., Fruin R. Manual for the Arrangement and Description of Archives. New York, 1969 (in English)
Park 2001 – Park Eun G. Understanding ‘Authenticity’ in Records and Information Management: Analyzing Practitioner Constructs. American Archivist 64, no. 2 (Fall/Winter 2001). P. 270–291. https://doi.org/10.17723/aarc.64.2.yrw0584547775404 (accessed 18.04.2026) (in English)
Pudłowski 2015 - Pudłowski L. Luciana Duranti – archiwista w czasach globalizacji. Archeion. T. CXVI (2015). Pр. 39-83 (in Polish)
Rogers 2015 – Rogers C. Diplomatics of born digital documents – considering the documentary form in a digital environment. Records Management Journal. Vol. 25, 1, 2015. P. 6-20 (in English)
Skemer 1989 – Skemer D.C. Diplomatics and Archives. The American archivist 52 (3). 1989. Pр. 376-382 (in English)
Stanić 2016 – Stanić H. Long-term preservation of digital signatures. Tehnićni in vsebinski problemi klasićnega in elektronskega arhiviranja, Radenci 2016. Pр. 481-491 (in English)
Stępień 2021 – Stępień R. Informatyka archiwalna – subdyscyplina naukowa in statu nascendi. Wschodni Rocznik Humanistyczny. T. XVIII (2021), № 1. P. 91-114 (Archival Informatics – Scientific Subdiscipline in statu nascendi), doi: 10.36121/rstepien.18.2021.1.091 (in Polish)
Tognoli 2018 – Tognoli N. Diplomática: dos diplomas aos documentos digitais. Revista do Arquivo. São Paulo, Ano II, Nº 6, (abril de 2018). Pр. 34-46 (in Portuguese)
Tognoli et al. 2013 – Tognoli N., Guimarães J., Tennis J. Diplomatics as a methodological perspective for archival knowledge organization. NASKO, 4(1). (2013). http://journals.lib.washington. edu/index.php/ nasko/article/view/14661 (accessed 15.10.2025) (in English)
Регламент (ЕС) 2014 – Регламент (ЕС) № 910/2014 Европейского парламента и Совета от 23 июля 2014 г. об электронной идентификации и доверительных услугах для электронных транзакций на внутреннем рынке и отменяющий Директиву 1999/93/EC (CELEX: 32014R0910), eIDAS, ст. 3(10), ст. 26 (in English)
Discussion
No comments yet.